Coworking Space Plan: Types, Prices, and How to Choose

The concept of coworking space membership is a program that offers a customer a place to work (desk, cabin, or business address) in an office in exchange for a monthly payment. The member doesn’t have to sign a contract, rent office equipment, or pay extra for Internet.

If you are a freelancer, startup founder, or remote worker in need of a proper workspace, the variety of choices may seem bewildering. Here are the types of plans available, their costs in India, their typical benefits, and how to choose one that suits you best. This is based on our everyday experiences with the Ojas Coworking membership community.

What Is a Coworking Space Plan?

Coworking space membership is the subscription fee paid for using a shared workspace. It can be paid monthly, quarterly, or annually. You get access to a desk/room, along with basic services such as internet access, a power supply, meeting room access, and a pantry.

However, what makes the difference compared to regular office rentals is flexibility. Normally, one does not have to pay huge amounts of security deposits or fit-out costs, and there are no lock-in clauses for at least three years. When your workload increases, you simply upgrade to a larger plan and vice versa. That is why freelance workers, small teams, startup firms, and telecommuters opt for coworking space membership plans.

Types of Coworking Space Plans

All spaces provide the same five choices. They might be called something different, but they all mean the same thing.

Hot Desk Plan

The hot desk coworking plan will allow you to use any available desk in the common space. This means you do not have a designated desk but can choose a different desk to sit at each day. This is the most affordable system and works well for those like writers, consultants, designers, and anyone else who visits the office only occasionally.

Dedicated Desk Plan

A dedicated desk coworking plan means that you have a desk all to yourself every day. You get to leave your monitor and notes on the desk, and many facilities also provide lockers for you. This package works great for those who visit every day and prefer consistency. The price is higher than a hot desk, but it feels more like an office.

Private Cabin Plan

“Private Cabin” refers to an enclosed space reserved specifically for your team members, consisting of a maximum of 2 to 10 individuals. You have privacy for calls made by your clients and for work that is of a highly confidential nature.

Day Pass and Flexible Plan

Flexible plans can be used to pay by day or even to buy a number of days per month. This plan is ideal for trying out the space before signing up for any longer term.

Virtual Office Plan

Virtual office services offer you the facility of an office address without a seat. This plan is suitable for those individuals who operate from their homes but require a professional address for their businesses.

Coworking Space Plan Price in India

The coworking space plan price will be determined by several factors, such as the city, the location, the seat type, the duration of the contract, and the facilities provided. Below are some general ranges applicable to the Delhi NCR area.

This is a broad market range rather than a set price. It is advisable that you always request a quote in writing. Spaces in areas that have good connections in West Delhi may be cheaper compared to those in business centers.

However, longer contracts will reduce your monthly payment too. Coworking space monthly cost for three months or even annually is more advantageous than the one per month, so inquire about discounts.

What Is Included in a Coworking Space Plan?

All plans will have the following:

•  Wi-Fi with high speed

•  Power backup

•  Reception and visitors management

•  Tea & Coffee pantry

•  Meeting room timings (varies as per the plan)

•  Printing/Scanning (might be extra charge)

• Cleaning services

• Parking services (depends on the building)

Some costs might not always be apparent in the pricing. Inquire about extended meeting room hours, GST, security deposit, printing costs, and lock-in period. A pricing package that is initially cheap might turn out to be costly when other costs are considered.

Hot Desk vs Dedicated Desk: Which Is Better?

This is the most common question we hear, so here is a simple comparison.

With hot desks, you need one if you come into the office only two or three times a week. You should choose a dedicated desk if you come five or six times a week, and you need stability. Many people start off with a hot desk but then change to a dedicated desk within a couple of months.

How to Choose the Right Coworking Space Plan

Follow these steps when choosing a plan without any regrets.

1. Budget. Set the budget for the month, taking into account the GST and the extras.

2. Count your working days. If you expect to use the space for fewer than ten days a month, a flexible plan could be cheaper than the monthly plan.

3. Consider team size. One man can make do with just a desk. More than three will need a cabin.

4. Assess your need for privacy. If you are expected to make client calls or do any private business, a public hallway will not suffice.

5. Look at the location. The place that you have to travel to for an hour or so will soon start feeling like a hassle. Choose one that is nearby or easily accessible by metro.

6. Please read the contract. See how many days’ notice you have, any lock-in clauses, how much you get refunded, and switching plans.

7. Come and see before you join. Spend a trial day. Observe the amount of noise, the internet speed, and how the other members work.

A brief stay says more than any booklet ever will.

Coworking Space Plans at Ojas Coworking

We at Ojas Coworking provide coworking space plans to freelancers, small businesses, and start-ups located in West Delhi. Our workspace facility is easily accessible from locations like Patel Nagar, Rajendra Place, Karol Bagh, and Rajouri Garden, so our members don’t waste hours commuting.

Our main clients include freelancers and early-stage startups. It has been observed that most people start their journey with a hot desk but then change to a dedicated desk in a matter of months, since getting used to sitting at a particular place turns out to be a habit.

If you are unsure about what is best for you, you can come and visit us for a complimentary tour. We will walk through all the plans and help you understand them while showing you the facility and giving you a quotation with no surprises.

Frequently Asked Questions

What is a coworking space plan?

It is a membership that allows you access to an office using a desk, cabin, or virtual office address. You pay a monthly or annual charge that covers your Internet access, electricity, chairs, and basic facilities.

How much does a coworking space plan cost in India?

The monthly charges for a hot desk can be around ₹3,000 to ₹7,000, for a dedicated desk around ₹6,000 to ₹12,000, and for a private cabin ₹15,000 to begin with.

Which coworking space plan is best for freelancers?

The hot desk is the most suitable option for most freelancers since it is both inexpensive and flexible. However, if you use the office on a daily basis, a dedicated desk is ideal.

Can I change my coworking space plan later?

Yes, most spaces provide the option of upgrading or downgrading your plan with a notice period. Just make sure to go through the terms first.

Is a coworking space plan cheaper than renting an office?

Yes, in almost all circumstances. You do not have to pay any money for the deposit, furnishings, fixtures, internet, and maintenance associated with renting an office

Conclusion

A good coworking plan depends on how often you use it, the level of your privacy needs, and the budget you have. If you have light usage needs, then a hot desk is right for you; for regular users, then dedicated desks are perfect; and for growing companies, private offices. Compare costs, understand terms, and visit the facility prior to making a decision. If you are in West Delhi, then come to see Ojas Coworking facilities.